Work Plan and Recommendations - Tentative



Period: July 2004 to November 2005 

Prepared by: RIIN Members at the XV Regional RIIN Workshop 

Lugar: Solís, June 25, 2004 

  1. Statistics:
  • The National Centers will inform the IIN as to whether they fully understand the titles assigned to the statistics.

  • The Coordinating Center will generate a new statistic to obtain the Directory of RIIN Participating Centers. This must include information such as: type of Center (User Center, Focal Center or Subcenter), contacts and date of the latest update sent by the Center to its Coordinating Center. For Focal Centers, this will be the date that this was sent to the RIIN Coordinator.

  • At the Coordinating Center, the IIN will prepare the statistics required by the Centers, based on specific requests. These will be shared among all Participating Centers.

  1. Infrastructure:
  • The Centers must inform the RIIN Coordinator of the Office program they use (type and version), and must report when they change Office versions.

  • Each Participating Center must inform the IIN of the computer equipment they use, and the corresponding specificities, so that the Coordinating Center may draw up a detailed chart for each Participating Center. Although this is detailed in the reports, it is still necessary to know the structure of all the Centers. It is also valid for any changes made between workshops.

  • Generation of a program that allows for the deletion of authors, descriptors from the Free Vocabulary, and Institutions Responsible that are not being applied in the OPD, in order to get rid of the waste that is generated.

  • Evaluation and preparation of Virtual Workshops.

  • Generation of a communications group, using free discussion groups. The representative of Venezuela will be in charge of carrying this out.

  • Evaluation of the conversion of data obtained from online information-gathering forms and the direct inclusion of these data in the OPD (Venezuela).

  • Evaluation of the conversion of Databases to the OPD format (Brazil and Mexico are providing databases for conversion).

  1. Research Work:
  • In order to generate specific information, an instrument for the dissemination of “good practices” in the region will be created. Each National Network or Focal Center will report on 10 projects, 10 institutions and 10 documents on each of the following topics: disability, child labor, drugs, sexual exploitation (prostitution, pornography, sex tourism) and children in conflict with the law. The information must reach the IIN before the end of 2004. The publication of this information or its inclusion as a document on the institution’s website will be evaluated in 2005.

  1. Communications:
  • It was requested that, then the RIIN Coordination team visits one of the member countries, it should include on its agenda a meeting with the authorities of the National Centers, to help raise awareness among the authorities regarding the activities being carried out. The IIN was requested to ensure, if possible, the participation of the Coordinator of the National Network in the meeting between the IIN representatives and the high-ranking authorities.

  • The IIN was requested to prepare a letter evaluating the participation of the representatives at the XV Regional Workshop, and send it to the Directors of the participating organizations.

  • It was requested that information distributed to Participating Centers be sent with a copy to the authorities, so that they can see the work being done by the Centers both nationally and internationally.

  • It was requested that executive reports be prepared for the Directors of the Organizations.

  1. Development of the National Networks:
  • To continue the process of decentralization.

  • To encourage the installation of Centers at Universities.  

  1. Activities:

 - Organizations and Projects

  • To raise awareness in the organizations about the potential of recovering Projects that have been executed.

  • To conceptualize information in a comprehensive manner and to incorporate, into the Databases, the information on the Projects, the organizations carrying them out, and the resulting documentation.

  • It was suggested that the IIN should study the possibility of incorporating, into a project’s “status” field, the possibility to include a new status: “postponed” or “extended.”

    - Documents

  • To generate, for November, the Virtual Terminology Workshops, according to the following plan:

  •  Jorge Visca will find out what would be the best; IT methodology to use for this Workshop.

  • July/August: The terms will be sent to the IIN for evaluation in accordance with the proposal (see presentation on the Virtual Workshop).

  • September: Once they are received, the terms to be analyzed will be shared among all participants.

  • In October, the Centers will evaluate all the descriptors and prepare comments on them, the basis for their creation, etc.

  • This will be discussed by the Participating Centers in November (date to be confirmed).

-  Dispatch of OPD to the RIIN Coordinating Center

  • July 2004: Dispatch to the IIN (in light of the XIX Pan American Child Congress, the Centers were requested to try and send family-related information).

The Centers will receive the information in September 2004.

  • November 2004 – Dispatch to the IIN

The Centers will receive the information in February 2005.

  • April 2005 – Dispatch to the IIN

The Centers will receive the information in June 2005.

  • July 2005 – Dispatch to the IIN

-  The Centers will receive the information in September 2005.

  • November 2005 – Dispatch to the IIN

  • Based on these dates, the National Coordinators will coordinate the dispatches of their national networks, with enough time to perform the quality control on the information received. 

  1. General Recommendations:
  • The IIN requested participants to try and publicize the XIX Pan American Child Congress in their respective countries.

  •  More limited and detailed presentations only 10 minutes in length.

  • Limited and detailed comments on the presentations; otherwise, more time on the agenda should be allocated for comments.